(Please share the following information with your team members, including those who do not have access to e-mail.)
In developing our on-going business relationship with Office Depot, the Purchasing Department Buyers will no longer be setting up Open Purchase Orders on Office Depot website and linking all end-users and order approvers. Going forward, that responsibility will shift to the Office Depot staff.
The process for the site/dept. staff submitting requisitions and the Purchasing staff issuing Open Purchase Orders to Office Depot will remain the same. The only difference is that the Open Purchase Orders will now be emailed to Office Depot and their staff will set up the Open Purchase Orders and link the designated end-users and order approvers on their end.
When you see your site/dept. Open Purchase Order number(s) being newly assigned in Smarte, please keep in mind that the physical Purchasing Order still needs to be validated and signed by the Director of Purchasing before being scanned and emailed to Office Depot staff. From there, it takes approximately 24-48 hours for the Office Depot staff to set up the Open Purchase Order online and link it to the designated end-users and order approvers. If you know that there will be an up-coming need for Open Purchase Orders for supplies or print services, please plan ahead and do not wait until the last minute to submit your requisition.
Should you have questions or concerns, please feel free to reach out to our department at (909) 397-4800, Ext. 23902.
Thank you for your attention to this matter.
8:00 a.m. to 4:30 p.m.
800 S. Garey Avenue
Pomona, CA 91766
Phone: (909) 397-4800, Ext. 23900
Fax: (909) 397-5050
The Purchasing, Warehouse, Capital Facilities, and Mail Room mission is to manage and coordinate the procurement of the District's supplies and services with integrity and professionalism, providing support, counsel, and services to the District and the community.
To negotiate, purchase and contract in an open, competitive, fair manner; securing maximum value for public funds through ethical, effective purchasing practices and high standards of excellence.
To listen, be objective, respectful and patient; using what we hear and experience as motivation to learn and grow; and to enjoy our work with a spirit of teamwork, enthusiasm, and fun.
SERVICE AND ORGANIZATION
The Purchasing, Warehouse, Capital Facilities, and Mail Room goal is to assist the District's overall educational process at all times, understand all conditions, and to ensure a constant supply of goods and services necessary to support all school sites and departments. To give prime consideration to the District's best interests, while maintaining ethical relationships with all our customers.
To find out more information about the Purchasing Department, you can download the "How to do Business with Purchasing" Manual